You are currently viewing Feeding and service schedules

Feeding and service schedules

Get organised as far in advance as possible to avoid any miscommunications or any missed appointments

[dropcap]T[/dropcap]here are many things to consider when it comes to managing and maintaining a yard, which can sometimes become a bit daunting. It’s easy to get muddled when keeping multiple horses, whether you stable your horses at home or run a livery yard. Fortunately enough, organising your stable yard feed and service schedules in an easy and accessible way is useful to stay on top of things and manage your time (and finances) effectively.


Roughage is considered to be the most important element of a horse’s diet. Horses should ideally receive 1,5% of their bodyweight in feed, with grasses and hay making up the majority of the ration. For these reasons, it’s important to know the weight of each horse when calculating quantities.

Always be prepared and stock additional hay in case there’s a supply shortage or delay in delivery. Keep in mind that as winter approaches you will likely need to supply additional hay per horse as their natural grazing in the paddock becomes sparse.

To keep a record of your grass, it’s recommended to have a spreadsheet or folder system that records your order, delivery dates and accompanying payments for your grass. This facilitates easy bookkeeping, allowing you to plan ahead for your next order and the approximate costs involved.


Labels on scoops and feed bins are your friends
Labels on scoops and feed bins are your friends

Concentrates can easily become muddled when feeding different brands or types at one yard, and there can be discrepancies in the amount of feed your horse is actually receiving per meal. One approach to organising your concentrates is to decant your feed bags into large feed-appropriate containers or drums, with a clear label on the drum identifying the feed, with an accompanying colour-coding system.

It’s not always practical to weigh every feed serving, so an alternative is to use 0.5kg and 1kg scoops and label them ‘small’ and ‘large’ respectively. These scoops should be solely assigned to one specific type of feed because different weights may be made up of different ingredients and nutrients. Knowing the exact quantities each horse is consuming not only helps to monitor their health, but is also useful in planning when to place your next feed order, eliminating spoilt food or avoiding shortages.

Feeding charts

The simplest way to know which concentrates and supplements each horse requires is to draw up a simple feeding chart in the feed room. Keep a smaller copy in the management’s office as well for easy referencing. A simple layout stating each horse and their daily quantities of food (and supplements, if any) can be useful. This is where the colour-coding system comes in handy.

Supplements are usually accompanied by a scoop. The scoop will indicate the quantity, and then you can feed according to how many scoops the horse will need and insert it on the feed schedule as indicated below. Always label the supplement tub with the horse’s name to avoid confusion of which horse receives which supplement, especially if you have two or more different brands of similar products, such as joint supplements.

Example of a feed schedule:

ScoobyLargeSmallLarge1 x joint supplement
BostonLargeLarge1 x brewer’s yeast, 1 x MSM
HarryLargeLargeLarge1 x Biotin

Services schedule

Keep up with important appointments such as the dentist, physio or chiro that are easily forgotten
Keep up with important appointments such as the dentist, physio or chiro that are easily forgotten

It’s easy to fall behind on non-routine services such as dentistry services, chiropractic services, physiotherapy and saddle-fitting sessions. Creating a spreadsheet of each service provider with the last visit and when the next session is due is a helpful way to stay up to date. Mark this on your calendar and set reminders to schedule appointments in time. Keep an open line of communication with the relevant service provider as to when they think the horse should be seen again. By following this method, you will be able to monitor and keep up to date with the services your horse needs. It is also more practical to group horses together for services to avoid multiple trips for the service provider. Once the horses have received their respective services or treatments, update the schedule’s ‘last done’ and ‘next due’ dates.

Example of a service provider schedule:

  DentistChiropractorPhysiotherapistSaddle fitter
 Service Provider(Name of service provider)(Name of service provider)(Name of service provider)(Name of service provider)
(Service provider’s contact number)(Service provider’s contact number)(Service provider’s contact number)(Service provider’s contact number)
ScoobyLast done14 August 20152 October 201530 October 201510 November 2015
 Next due14 February 20162 April 201630 January 201610 February 2016
MagicLast done14 August 20152 October 201530 October 2015(Currently not in work)
 Next due14 February 20162 April 201630 January 2016

Take-home message

There are many ways to organise and run a yard, so choose a method that is easiest and most convenient for you. Consistency is key to staying on top of things. Once you’re into a routine and working schedule, life should become a little easier, and you can spend less time in the office and more time with your horse!

Text: Hayley Kruger